Terms & Conditions
Including our privacy notice for student data · Last updated: 2 November 2026
In short
- We only ask for the details we need to run the Ideathon: names, email IDs, grade, school, city, a contact number and your idea.
- Students are under 18, so a parent or guardian must agree before a student registers.
- We use the details only for the Ideathon. We never sell them and never use them for advertising.
- You can ask us to see, correct or delete your details at any time: privacy@codevidhya.com.
For parents and guardians
Under India’s Digital Personal Data Protection Act, 2023 (the “DPDP Act”), anyone under 18 is a child, and we may process a child’s personal data only with the verifiable consent of a parent or lawful guardian.
Please read these terms with your child. When the box “I have read and agree to all required policies listed above” is ticked on the registration form, you confirm that you are the student’s parent or lawful guardian (or that the parent or guardian has read these terms) and that you give consent for the student’s details to be used as described below. Where a team registers, each team member’s parent or guardian should agree.
Contents
- About these terms
- Who can take part
- Parent or guardian consent
- What we collect
- How we use it
- Who we share it with
- How long we keep it
- Keeping it safe
- Your rights
- Contact and complaints
- Photos and videos
- Your ideas and work
- Fair play and conduct
- Changes to the event
- Using this website
- Responsibility
- Changes to these terms
- Governing law
1. About these terms
The MIIC × Codevidhya Ideathon 2026 (the “Ideathon”) is organised by Codevidhya Private Limited (“Codevidhya”, “we”, “us”) together with MIIC, MNIT Jaipur. These terms apply to registering on this website and to taking part in the Ideathon.
For the personal data you give us, Codevidhya is the Data Fiduciary under the DPDP Act: we decide why and how the data is used. The student whose details are given is the Data Principal, and for a student under 18 that includes their parent or lawful guardian.
2. Who can take part
- School students of classes 6 to 12. Junior category: classes 6–8. Senior category: classes 9–12.
- You can register as an individual innovator or as a team of 2 to 6 students. The first student in a team is the team captain.
- All details must be true, complete and correct. We may ask for proof (for example, a school ID) and may cancel a registration that has false or someone else’s details.
3. Parent or guardian consent
- We process a student’s personal data only after a parent or lawful guardian has agreed to these terms.
- We may contact the parent or guardian on the email ID or number given to confirm this consent. If we cannot confirm it, we may cancel the registration and delete its details.
- Consent can be withdrawn at any time by writing to privacy@codevidhya.com. Withdrawing is as easy as giving consent. After withdrawal, the student cannot continue in the Ideathon, but anything done before the withdrawal stays valid.
4. What we collect
When you register:
- Full name, email ID and grade of each student
- School name and city
- One contact number (ideally a parent’s or teacher’s)
- Team name (for teams)
- Your idea: a one-line summary, its domain and, if you choose, the problem it solves
- Your mock test score, if you take the optional practice test
When a school or organization registers: the organization’s name, type, board, city, address and pincode; the name of its head (principal or director); and the coordinator’s name, designation, email ID and mobile number. We use these only to send the organization its students’ registration link, count how many of its students take part, and keep the coordinator updated about the Ideathon.
Later in the Ideathon: your Round 1 test results, the final team details, your presentation (PPT) and video, mentor feedback and judges’ scores.
We do not ask for Aadhaar or other ID numbers, date of birth, home address, photos at registration, or any payment or bank details on this form.
While you fill in the form, your answers are saved only in your own browser so you don’t lose them. Nothing is sent to us until you press Submit, and the saved copy is cleared after a successful submission.
5. How we use it
We use the details only to run the Ideathon:
- to confirm your registration and give you a Registration ID;
- to send you updates by email, WhatsApp or phone about the Ideathon only;
- to create your login on our learning platform (LMS) for the Round 1 aptitude test and the final submission;
- to form and confirm teams, pair teams with mentors, judge the rounds and announce results;
- to issue certificates and, for winning teams, to run the mentorship and incubation track.
We will not sell your data, use it for advertising, or track or profile students’ behaviour or target advertising at them. We will not use a student’s data in any way that could harm their well-being.
6. Who we share it with
- MIIC, MNIT Jaipur, our partner in organising the Ideathon.
- Mentors and judges, who see only what they need: the team’s names, grade, school and idea.
- Service providers that store or send data for us under our instructions, such as Google Workspace (registration records and emails) and our LMS host.
- Government authorities, only when the law requires it.
When results are announced, we may publish the names, schools and idea titles of finalists and winners.
7. How long we keep it
We keep personal data only for as long as the Ideathon needs it. That covers the rounds, results, certificates and, for winners, the mentorship track. We then delete it within 12 months after the final round, unless a law requires us to keep it longer or you agree to us keeping it (for example, to hear about future events). You can ask us to delete it earlier (see section 9).
8. Keeping it safe
We use reasonable security safeguards. Data is sent over an encrypted (HTTPS) connection, stored with trusted providers, and only the organising team can open it.
If a personal data breach happens, we will inform the affected students and parents and the Data Protection Board of India, as the DPDP Act requires.
9. Your rights
The student and their parent or guardian can:
- Access: get a summary of the personal data we hold and how we use it.
- Correct: fix details that are wrong or out of date.
- Erase: ask us to delete the data. This ends the student’s participation.
- Withdraw consent at any time (see section 3).
- Complain to us and get a response (see section 10).
- Nominate another person to use these rights on their behalf if they are unable to.
To use any of these rights, write to privacy@codevidhya.com from the registered email ID and include your Registration ID. We will reply as soon as we can, within the time the law allows.
10. Contact and complaints
- Privacy questions, data requests and complaints: privacy@codevidhya.com
- General questions about the Ideathon: support@codevidhya.com
If you are not satisfied with our reply, you can complain to the Data Protection Board of India.
11. Photos and videos
The final round at MNIT may be photographed or filmed for the event record. We will ask the parent or guardian separately before we use a student’s photo or video in any public post, and you can say no without affecting participation.
12. Your ideas and your work
- Your idea stays yours. Taking part does not give us ownership of it.
- You allow the organisers, mentors and judges to read, discuss and evaluate what you submit.
- Your submission must be your own work. If you use someone else’s material, say where it came from.
- Other participants, mentors and the audience may hear your pitch. Don’t share anything you need to keep secret.
13. Fair play and conduct
Be honest and respectful to other participants, mentors, judges and staff. Do not cheat in the tests, copy another team’s work, or behave in a harmful or abusive way. The organisers may disqualify a student or team that breaks these rules.
14. Changes to the event
Dates, rounds, format and venue may change, and we will tell registered participants about any change. The judges’ decisions on selection and results are final.
15. Using this website
The content of this website belongs to Codevidhya and its partners. Please don’t misuse it: no attempts to break or overload it, no harmful code, and no automated copying or scraping of its content or data. Our LMS has its own Terms of Use, which apply when you use it.
16. Responsibility
We work hard to run the Ideathon smoothly. However, we are not responsible for problems outside our control, such as a participant’s internet or device failing during an online round. Students travelling to MNIT for the final round do so under the care of their parent, guardian or school.
17. Changes to these terms
We may update these terms. The date at the top shows the latest version. If a change affects how we use personal data, we will tell registered participants by email and, where needed, ask for consent again.
18. Governing law
These terms are governed by the laws of India, including the Digital Personal Data Protection Act, 2023 and the rules made under it. Any dispute will be handled by the courts at Jaipur, Rajasthan.